You’ve just graduated from college and are (justifiably) proud of your accomplishment. But as you head into the workforce, don’t expect your new credentials or your great GPA to do the heavy lifting for you. Geoffrey Tumlin warns they don’t matter nearly as much as your ability to articulate, influence, persuade, and connect. These days, innovation and collaboration rule, and without the skills you need to do both, even the most prestigious degree is just a piece of paper.
“What stands out to hiring managers are great communication skills,” says Tumlin, author of Stop Talking, Start Communicating: Counterintuitive Secrets to Success in Business and in Life
. “Can you pitch an idea to a supervisor? Can you build a consensus among group members? Can you build rapport with a client?
Here, Tumlin shares eight communication lessons that will give you the competitive edge you need, now and throughout your career:
Take a daily dose of higher-order communication
. Most new grads are highly skilled users of social media, text messages, and email. But these modes of communication are characterized by expedience and convenience—it’s easier to send messages this way than to call or to communicate face-to-face.
“Not all of our communication can happen effectively along lower-order channels,” says Tumlin. “Sometimes we need to do difficult things with our communication, like resolve a conflict, persuade someone who’s reluctant, or convey a complicated idea. When we reach for our more difficult and time-intensive higher-order communication skills, we can’t afford for them to be rusty. That’s why everyone should practice higher-order communication every day.
“Even though it takes longer and is more difficult, walk over and talk to a coworker instead of sending an instant message. Call a friend and congratulate her on getting a new job instead of posting it on Facebook. And go visit your client instead of writing him an email,” recommends Tumlin.
Talk (and type) like your grandmother’s watching
. While words can build our work relationships only slowly, they can cause damage with lightning speed. A blurted retort, a thoughtless email, or a hasty remark can—and does—land people in hot water all the time.
“A quick and effective way to improve your communication is to pretend like your grandmother—or someone else who brings out the best in you—is standing by your side when you are talking or typing,” Tumlin suggests. “Acting like someone you respect is looking over your shoulder will give you the pause you need to get in front of ill-advised words and provide the space you need to self-correct when you’re frustrated, agitated, or confused.”
Expect less from technology (and more from people).
Because technology does a lot for us, it’s easy to overestimate its role in our success. But our enthusiasm for what our digital communication tools can do shouldn’t cause us to lose sight of the people behind the tools. Our devices don’t possess the communication abilities we think they do.
“A tech-centered view of communication encourages us to expect too much from our devices and too little from each other,” says Tumlin. “We assume that hitting ‘send’ means we’ve communicated, when really, the other person may not have understood the message at all. Even with the most powerful connection and transmission devices in human history in the palm of our hands, communication doesn’t happen until the other person understands.”
Listen like you’re getting paid for it
. The digital revolution facilitated hypercommunication and instant self-expression, but made it harder for anyone to listen. Between emails, social media, and texts, there’s just too much communication junk getting in the way. Our thoughts are scattered, our minds wander, and ever-present distractions make it difficult for us to focus on the person right in front of us. We need to make a concerted effort to reinvigorate our listening skills.
Assume you’re a terrible questioner (and set out to fix it).
Most of us have poor questioning skills because we don’t think twice before blurting out a query. But questions aren’t neutral; they are powerful communication tools because they change the trajectory of a conversation. As you’ve probably noticed, questions often make conversations worse. Even “simple” inquiries can go awry. “Is this your final report?” or “Did you call John in accounting about this?” can cause trouble if the other person thinks there’s a criticism behind the query.
“Faulty questions contribute to many conversational failures and can add anxiety, defensiveness, and ill will to interactions,” says Tumlin. “Use your questions to open up a conversation and learn about the topic you’re discussing. If you take your questions as seriously as you take your new job, you’ll dramatically reduce the friction caused by faulty questions.”
Act like every interaction might be important.
Nothing kills a conversation faster than someone who doesn’t care. And it doesn’t take much more than folded arms, a disapproving scowl, a sigh of boredom, or a well-placed eye roll to make someone feel like what she’s saying just doesn’t matter. And the company newbie, who needs to establish connections all over the office, can’t afford to prematurely shut the door on any relationships.
Don’t “be yourself.”
“‘I was just being myself’ sounds harmless, but it’s often an excuse to indulge in bad interpersonal behavior,” points out Tumlin. “Authenticity is good in spirit, but in practice it often torpedoes our goals and harms our underlying relationships.
“I’m not suggesting that you become a fake, just that you don’t cloak impulsive—and counterproductive—communication in the fabric of ‘being yourself,’” says Tumlin.
Let difficult people win
. Your coworker Jane loves to argue. Your colleague Jim is incredibly stubborn. Your client in Albuquerque is always moody. Whether they’re controlling, critical, or cranky, the behaviors that make someone a difficult person spark frequent confrontations. Even if you fire a barrage of points and counterpoints into Jane’s arguments, you won’t match her debating skills. You won’t change Jim’s mind on anything. And you’ll be unsuccessful in your efforts to offset your client’s mood swings. Don’t lock horns with difficult people, insists Tumlin.
“Your communication—productive or unproductive, healthy or dysfunctional—is a major factor in how successful you will be in any job,” concludes Tumlin. “For the kinds of productive and meaningful interactions you want—and need—at work, pack a few communication ideas you didn’t learn at college in the pocket of your new suit to show you have the communication skills to succeed in business environments where innovation and collaboration are king.”
Published with permission from RISMedia.